How can a corporate real estate team review a lease portfolio for expirations and risk?

Review a lease portfolio by putting every lease's key terms in one table (location, size, rent, expiration, renewal and termination options, escalations, expense terms) and then ranking the leases by how soon a decision is due and how much is at stake. The goal is to start each renewal or relocation early enough to negotiate. What to abstract from each lease - Dates: commencement, expiration, notice deadlines for renewal and termination. - Economics: base rent, escalations, operating expense pass-throughs and caps. - Options: renewal terms, expansion or contraction rights, early termination and its cost. - Obligations: restoration at lease end, maintenance responsibilities, assignment and sublease rights. How to rank the risk 1. Notice deadlines in the next 12 to 24 months come first: a missed notice date can lock in a renewal or lose an option. 2. Large or critical sites next: headquarters, plants, sites with heavy custom fit-out. 3. Rent against market: leases well below market will cost more at renewal; leases above market are savings opportunities. 4. Landlord risk: a landlord with a maturing loan or financial stress can affect the building and your negotiation. What makes it hard Leases are long, amended many times and stored as scans. Abstracting them by hand is slow and error-prone, and the portfolio changes every month. How Titleman helps Titleman reads leases and amendments as they are, abstracts the key terms into one table, compares rents with market comps and flags notice dates and landlord-side signals on record. Results come to your inbox or a spreadsheet. See how Deal Review works: https://titleman.ai/products/deal-review