Prophia and Kolena both turn leases into structured data, but they come from different places. Prophia is a commercial real estate lease product: 215 abstracted fields, expert validation, a stacking plan and CAM reconciliation, priced per tenant on an annual subscription. Kolena is document AI used across industries, with real estate agents for leases, CAM and rent rolls, and it accepts scans and audio. Pick Prophia if the lease is the product and you want a vendor-reviewed abstract of commercial leases. Pick Kolena if your documents are mixed, scanned or span lines of business.
Published by Titleman, which makes a competing tool but is not one of the two products compared here. Updated 19 October 2026.
Side by side
| Criterion | Prophia | Kolena |
|---|---|---|
| Positioning | "An AI-powered lease management solution" | "Turn your document-heavy workflows into automated operations" |
| Users | Owners and operators of commercial property: investment sales, leasing, asset and property management; unlimited users | Property managers, underwriters, claims adjusters, loan officers, compliance staff; number of seats not stated |
| Lease abstraction | 215 fields, with expert validation | Lease abstraction agent; accuracy claimed at 99.2% |
| Other real estate functions | Due diligence, rent roll automation, self-updating stacking plan, CAM reconciliation, encumbrance tracking, AI assistant | CAM reconciliation, rent roll analysis, loss run analysis |
| Input formats | PDFs only | PDFs, spreadsheets, emails, scans or audio |
| Lease types | No residential or multifamily leases | Not restricted on the pages we read |
| Integrations | Yardi, MRI and other core systems; APIs, MCP, exports and ETL | Excel, Google Drive, Yardi, MRI, Salesforce, SharePoint, Box and others |
| Security stated | SSO available | SOC 2, HIPAA and PCI |
| Pricing | Essentials priced per tenant on an annual subscription; no figures; no trial mentioned | No prices; a 2-week free trial |
Details are from prophia.com (prophia.ai did not load) and kolena.com, read on 19 October 2026. The 99.2% figure is Kolena's own claim and no method was on the page we read. Export formats for Prophia were not verified.
Prophia, from its site
Prophia describes lease abstraction with expert validation, and also lists a Portfolio add-on with a health dashboard and reporting. Its own limits are explicit: only PDFs are abstracted, and residential and multifamily leases are not supported. Pricing is per tenant on an annual subscription, with a personalized quote and no stated figure. The vendor says it supports unlimited users.
Kolena, from its site
Kolena offers an agent library and says it keeps centralized, cited knowledge and monitors accuracy. It parallel-processes documents at what it calls the thousands. Real estate is one vertical among financial services, insurance, banking, oil and gas and consumer goods. The free trial is two weeks, and its limits were not stated.
Who should pick which
- A commercial owner who wants a vendor-reviewed abstract of office, retail or industrial leases: Prophia, because of the expert validation and field count.
- A lender or insurer processing mixed document types, including scans: Kolena, since Prophia takes PDFs only.
- A multifamily or residential portfolio: not Prophia, by its own statement.
- A team that wants to try before buying: Kolena lists a trial; Prophia mentions none.
- Anyone integrating with Yardi or MRI: both state it; confirm which fields sync.
How to test them on one deal
Run the same ten commercial leases, including one amendment and one scan, through each. Check whether options and escalations tie to a page, how a missing term is shown, and how long it takes your reviewer to correct a field.
Where Titleman fits
Titleman is not a lease abstraction product. It reads a lease set into 16 fields per lease, each with its page reference, rolled into a rent-roll spreadsheet, and shows a term with no page reference as a gap. It does not read scanned PDFs. Its focus is the deal around the lease: an underwriting from an address, with a median of about 56 minutes (49 finished and charged runs, 30 days to 11 October 2026).
What neither replaces
- Counsel's reading of the signed lease.
- A tenant estoppel and a title search.
- The reviewer who confirms the abstract against the original.
FAQ
What is the difference between Prophia and Kolena?
Prophia is a commercial lease product with 215 abstracted fields and expert validation, taking PDFs only. Kolena is document AI across industries with real estate agents and accepts PDFs, spreadsheets, emails, scans and audio.
Does Prophia handle multifamily leases?
No. Prophia states that it does not support residential or multifamily leases at this time.
Does Kolena offer a free trial?
Kolena's site listed a 2-week free trial on 19 October 2026. Prophia's pricing page mentioned no trial.
How is Prophia priced?
Its pricing page says Essentials is priced per tenant on an annual subscription and gives no figures, only a personalized quote.
Can Titleman abstract leases like these tools?
Only in a limited way. It returns 16 fields per lease with page references, and it does not read scanned PDFs.
Written by the Titleman team with AI assistance (Claude). Statements about other companies come from each company's own website or documentation, read on 19 October 2026, and are marked as theirs. Titleman competes with some of the products discussed here.
Sources: prophia.com and prophia.com pricing page (prophia.ai did not load); kolena.com and kolena.com/product; all read 19 October 2026. Titleman lease reading and run time: Titleman product documentation and Titleman's own production records, finished and charged underwriting runs, 12 September to 11 October 2026.