Most real estate teams already use AI. Most of them use it as a chat window: paste something in, copy something out, go back to Excel. The tools below are the ones we keep open every day, and the notes under each one are how we set them up for deal work. At the end is how they chain together, which is where the time actually comes back.
We list only tools we use ourselves. Titleman is on the list because it is our product; we say so rather than pretend to be neutral about it.
1. Claude: thinking through the hard deals
Use it for the questions that need judgment: does this deal fit the fund, what is wrong with this rent roll, what should I ask the seller.
- Give it the whole file. Paste the offering memorandum, the rent roll and the loan term sheet together. It reads long documents better than you think, and it catches contradictions between them.
- Save your rules in a Project. Write your buy box, your underwriting assumptions and your red lines once in the Project instructions. Every new chat in that Project starts from them.
- Ask it to show its work. "List every number you used and where it came from" turns a confident answer into one you can check.
2. Titleman: running the deal work
Claude reasons well, but it does not have property data. Titleman does the parts that need data and a finished file.
- Scout finds properties in an area and the owner behind each LLC. See Scout.
- Underwriting, comps, BOVs, feasibility and diligence start from a street address and come back as reports and Excel files, with a source on the numbers. See Underwriting and Comps.
- It plugs into Claude. With the MCP connector you start Titleman jobs from a Claude chat and read the results there. See Run Titleman from inside Claude.
- For development teams, the tool categories that matter before construction are compared in AI tools for real estate developers.
3. Zapier: running it on a schedule
A tool you have to open every morning is still a task. Zapier is how the steps run without you.
- Chain the steps once. New deal email arrives, file goes to the deal folder, underwriting starts, the summary lands in your inbox.
- Put the chain on a schedule. A daily 7am run that checks your markets is worth more than a clever prompt you run when you remember.
- Start small. One trigger, one action, working, before you add the next.
4. Clay: finding the people
Owner search stops at an LLC name. Outreach needs a person.
- Owner names in, contacts out. Upload the owner list and let it look up emails and phone numbers from several providers in one pass.
- Keep the property facts next to the contact. Hold period, size and location in the same row make the first email specific.
- Feed the result straight into your outreach tool rather than exporting and re-importing spreadsheets.
5. Superhuman: clearing the broker inbox
Deal flow arrives by email. The inbox decides how fast you answer.
- Split the inbox. A split for brokers, one for lenders, one for everything else. You read the one that matters first.
- Write short replies with AI, then edit. The draft gets you from blank to sent; the edit keeps it yours.
- Use reminders on threads you are waiting on, so a counter-offer never sits unanswered for a week.
6. Seedance: making property videos
Video is the format people stop scrolling for, and it no longer needs a crew.
- Start from a real photo of the building and describe the scene around it.
- Say how the camera moves: slow push in, orbit left, drone rise. Vague prompts give vague motion.
- Keep it short. Eight to fifteen seconds per clip, cut together, reads better than one long generation.
7. Descript: editing video like a document
- Edit the transcript, not the timeline. Delete a sentence in the text and it is gone from the video.
- Remove filler words in one step, then read the transcript once more before export.
- Add captions. Most people watch LinkedIn video with the sound off.
How they chain together
The list matters less than the chain. One example we run:
- Scout finds the properties that fit a buy box in a market.
- Clay turns the owner names into contacts.
- Claude writes a first email per owner from that owner's own property facts.
- Zapier runs the whole thing every morning and sends a one-page summary.
- When an owner answers, Titleman underwrites the property from the address.
Each step is ordinary. Running them in a chain, on a schedule, is what turns AI from a chat window into a team.